Meeting Consultants, Meeting Management, Meeting Planners, Convention Management, User Conference Planning Services

As they say, success is all in the details. That’s what meeting and event coordination is all about -- managing the details, anticipating problems before they arise, and having a “Plan B.”

You can feel confident leaving all the details to us. We offer the services of experienced conference consultants, event professionals, and certified meeting professionals to help plan and complete your event. Even if you have never produced a conference or special event, ScopeCMS can help you develop a winning strategy and will provide the framework and talent necessary to bring it all together.

Whether you want to outsource all meeting management and event services or simply need an extra pair of hands to help at your next event, we’re ready to help! We offer these event and meeting services:

1. Site selection and contract negotiation
2. Agenda development, speaker recruitment, and content coordination
3. Event logistics
4. Preparation of marketing materials and onsite materials
5. Sponsor and exhibitor sales
6. Exhibit hall management
7. Attendee registration
8. Budgeting and reporting
9. Onsite staffing and event execution

Site Selection and Contract Negotiation

Identifying the right location for your next meeting is a critical step toward success. Once we identify the perfect venue and dates, you need an experienced professional to guide you through the contract negotiations to ensure your organization is protected and your group's needs are met.

Agenda Development, Speaker Recruitment, and Content Coordination

When you have a well-organized agenda and meaningful content delivered by effective speakers, your message will be heard, and your audience will go home satisfied. We can help you develop a powerful agenda with compelling content, recruit the right speakers, and coordinate every detail, including having a limo meet your speaker at the airport!

Event Logistics

From user conferences to holiday parties to incentive programs, most events rely on the services of several third-party vendors, such as the following:

• Audiovisual companies
• Caterers
• Computer rental companies
• Exhibits and furniture rental firms
• Florists
• Printers
• Promotional items vendors
• Sign, banner and other graphic production services
• Speaker bureaus
• Staging and production services
• Temporary staffing agencies
• Transportation and shipping logistics
• Video production and editing services

We can prepare requests for proposals for the services and equipment your event will need, evaluate and select vendors that can provide those services, and supervise them until the event is completed. We offer the added benefit of having established relationships with many industry-leading suppliers and service providers who are proven to be reliable and cost-effective, the two ingredients you want most!

Marketing Materials

ScopeCMS offers writing, editing, and proofing services for event-related marketing materials. We can deliver friendly, easy-to-understand copy for your conference website or event website, brochures and event prospectuses, postcards, press releases, faxes, email-blasts and more. If needed, we'll even script a new on-hold message for your phone system.

Sponsor and Exhibitor Sales

If your meeting needs a sponsorship program or exhibit hall, we offer years of experience in exhibit sales and sponsor sales. We can also design marketing materials for use during your sponsor and exhibitor sales campaign.

Attendee Registration

ScopeCMS provides custom registration solutions that take the hassle out of registration, fee-collection, and reporting. If you choose to outsource attendee registration to ScopeCMS, we will use cutting edge technology to establish online registration and online fee collection, as well as traditional registration services for mailed-in, phoned-in, faxed-in, and onsite registrations.

Budgeting and Reporting

Is your goal to reduce trade show expenses? To produce revenue with a special event? To break even on a conference? Whatever your budget goal, we will help develop a comprehensive, practical budget for the event. While planning and carrying out the event, we will monitor and record all revenues and expenses to continually update you to avoid budget overages.

Event Materials

Do you need handouts for a sales meeting? A DVD with video of your CEO’s opening remarks? A press release and media kits for a product launch? Custom printed napkins for a cocktail party? ScopeCMS can produce any printed event materials from conference proceedings to daily agendas to training handbooks, as well as electronic media including CDs, DVDs, and audiotapes. Whatever the scope of your needs, you can count on us to deliver effective materials that will make your next event a success.

Onsite Staffing and Event Execution

We will be the first to arrive and the last to leave, capably handling every facet of your meeting or event. We consider ourselves an extension of your team. At your trade show, we supervise installation and dismantling of your booth, drive traffic to your demonstrations, and gather leads. At your events, we handle registration, supervise vendors and suppliers, and manage the exhibit hall. We are always on duty to ensure that your guests are cared for and your meeting is running smoothly.

Contact us

Make ScopeCMS your meeting and event planning partner. Click ScopeCMS@cypressmedia.net to e-mail us or call 770-781-8706 for more information if you need meeting consultants, meeting management, meeting planning, convention management, or user conference planning services.